3/25/20 | 6:40 am | Operational Modifications in Business and Financial Affairs offices

All Business & Financial Affairs offices will continue to provide essential functions.  With more of the workforce transitioning to telecommuting alternatives, the operational modifications detailed below are effective immediately and will remain in place until further notice.  Thank you for your support as we navigate this challenging time.

Office of Accounting

Travel vouchers and other processing documents normally dropped off in person should be sent instead via email to acctg-admin@uthsca.edu. These documents will be processed according to normal practices.  All other Accounting services will continue as usual.  The Office of Accounting will provide services remotely Tuesday through Friday with limited staff on site on Mondays.

Bursar’s Office

Beginning 3/26, the cashier window at the Bursar’s Office will be open from 8:30am – 4:45pm on TuesdaysFridays and on paydays for deposits and check pick up.  Paydays in April are April 1, 7, 10, 20 and 22. A UTHSA ID badge is required for check pick up. Deposits should be secured in a locked drawer or cabinet until they can be deposited at the Bursar Cashier window. Please contact the Bursar’s Office at bursar4students@uthscsa.edu for instructions if special needs arise.

Employees who have not already done so are highly encouraged to enroll in direct deposit by contacting Payroll Services at Pay-Admin@uthscsa.edu and requesting a Direct Deposit Authorization Form.  Submit the completed form as instructed electronically toPayroll Services.

Payroll Services

All payroll checks normally picked up in person at the Payroll Office must be pick up instead at the Bursar’s Cashier window.  Employees and students must show their UTHSA I.D. when picking up a check.  All other Payroll Services operations will continue as usual.

Supply Chain Management

Mail Delivery

With more of the workforce transitioning to provide services remotely, mail will be delivered on Tuesdays and Fridays.  If departments are not on site to receive mail, items will be held centrally.  Subsequent delivery attempts will be made on the next scheduled delivery day.  This change applies to mail at the following locations:  all Long campus buildings, McDermott, RAB, GCCRI, PARC, and all off-campus leased space.  Departments may contact Receiving Admin at recv-admin@uthscsa.edu to place mail on hold and/or to arrange for mail pickup.

Package Delivery

Package deliveries will continue to be distributed as received daily, with all reasonable attempts to contact departments in advance. If departments are not on site to receive packages, items will be held centrally at the receiving dock.  Subsequent delivery attempts will be made on the next scheduled delivery day. Departments may contact Receiving Admin at recv-admin@uthscsa.edu to place package deliverieson hold and/or to arrange for pickup. You may also contact the dock that services your location if you have additional questions regarding package deliveries.

Campus Dining Services

Effective 3/25, food service options and hours have changed as follows:

Open:

  • ALTC Café: 8:00am – 1:30pm
      • CATERING SERVICES AVAILABLE
  • Starbucks: 7:00am – 3:00pm
  • MARC Café: 7:00am – 3:00pm
  • Mays CC Café: 7:30am – 3:30pm 

Closed:

  • Dough & Deli: Closed
  • Panorama Restaurant: Closed
  • COHR Café: Closed
  • RAB Café: Closed

General Stores

General Stores will remain open as normal from 8am to 5pm with reduced staff to dispense liquid nitrogen, gas, and other materials on hand.

Warehouse

The Warehouse will close temporarily.  Staff will not be on site to accept property deletions, release surplus furniture/equipment, or receive records for storage.  Departments with urgent needs for Warehouse services may contact Receiving Admin at recv-admin@uthscsa.edu.

All other Supply Chain Management operations will continue as usual.

Purchasing, Contracts and Procard Services

Effective immediately, Procard pickup times are from 1:00pm – 4:00 pm, Monday – Friday.  A UT Health San Antonio ID badge is required for Procard pick up. All other purchasing and contract service operations will continue as usual remotely, Monday through Friday.

Other Offices

The Business Service CenterOffice of Budgeting and Financial PlanningOffice of Sponsored Programs, and the Office of Institutional Research will provide business operations remotely without any modifications. Individual offices can be contacted as follows:

 

Office

Email

Office of Accounting acctg-admin@uthscsa.edu
Budgeting & Financial Planning bud-admin@uthscsa.edu
Bursars Office bursar-svcs@uthscsa.edu
Business Services Center bsc-admin@uthscsa.edu
Office of Sponsored Programs grants@uthscsa.edu
Payroll Services payadmin@uthscsa.edu
Supply Chain Management supplychain@uthscsa.edu
Article Categories: Operations, Timely Updates