{"id":449,"date":"2023-07-10T10:43:57","date_gmt":"2023-07-10T15:43:57","guid":{"rendered":"https:\/\/wp.uthscsa.edu\/pao\/?page_id=449"},"modified":"2026-03-26T12:09:50","modified_gmt":"2026-03-26T17:09:50","slug":"policy-administration","status":"publish","type":"page","link":"https:\/\/wp.uthscsa.edu\/pao\/policy-administration\/","title":{"rendered":"Policy Administration"},"content":{"rendered":"

[vc_row][vc_column width=”2\/3″][vc_column_text css=””]As integration efforts continue, the Academic Campus and Health Campus will each maintain their own policy library and approval process until a unified Institutional Handbook of Operating Policies is created. Revised policies must adhere to current institutional formats and undergo existing review procedures. These interim guidelines ensure continuity while long-term harmonization work moves forward.<\/p>\n

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Roles and Responsibilities<\/h3>\n

The Policy Administration Office is responsible for:<\/p>\n

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  1. Establishing an effective policy management process to minimize regulatory risks.<\/li>\n
  2. Providing an accurate, up-to-date, and useful IHOP resources for faculty and staff.<\/li>\n
  3. Maintaining consistency and transparency in the policy administration process.<\/li>\n
  4. Ensuring policies are routinely reviewed every three years.<\/li>\n<\/ol>\n

    An individual employed or associated with the Institution may propose a new or amended policy by emailing a Policy Impact Statement form<\/a>\u200b\u200b\u200b to the appropriate Responsible Executive and to\u00a0PolicyAdmin@uthscsa.edu<\/a>\u200b<\/a>. View a \"\"sample<\/a>\u200b Policy Impact Statement form.[\/vc_column_text][vc_separator css=””][vc_column_text css=””]<\/p>\n

    Institutional Handbook of Operating Policies (IHOP)<\/h3>\n

    Per IHOP policy 2.1.2 Policy Administration for Handbook of Operating Policies<\/a>, the Institutional Handbook of Operating Policies (IHOP) is the official repository for University Policies. As such, the University Executive Committee (EC) must approve all new and substantially amended policies prior to the policy being published or republished in the IHOP. All IHOP policies are to follow the established policy template<\/a>\u00a0for a consistent format and presentation.<\/p>\n

    Discretionary Edits to the IHOP<\/h5>\n

    The Institutional Compliance & Privacy Office (ICPO), in consultation with the Responsible Executive for a policy, is authorized to make discretionary (minor) edits to a policy without EC approval. Discretionary edits generally include; formatting, grammar, or punctuation corrections. Other discretionary edits are those that reflect organizational changes or provide added clarity. Such edits may not alter the original intentions of the IHOP Policy.[\/vc_column_text][vc_separator css=””][vc_column_text css=””]<\/p>\n

    Overview of the IHOP Revision Process<\/h3>\n

    The four main steps to revise an IHOP policy are initiation, development, approval and implementation. Follow the steps below for an overview of the IHOP revision process.<\/p>\n

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    1. Initiation<\/li>\n<\/ol>\n