Videoconferencing Instructions

Hardware requirements for participating in UT Health San Antonio ECHO:

  • A computer or mobile device with audiovisual capability (webcam, microphone, and speakers)
  • A wireless or broadband internet connection

Videoconferencing (Zoom) Instructions

Follow these steps to connect to a clinic:

  • Download the free app at: www.zoom.us/download
  • Sign up for free at www.zoom.us
  • Test your hardware (microphone, speaker and webcam) at zoom.us/test
  • Access your meeting invitation and follow the meeting link on the day of the clinic

Videoconferencing Etiquette:

  • Test your equipment before the video teleconference
  • Join the session on time
  • Eliminate or reduce environmental distractions (i.e. turn off cell phones, avoid paper shuffling, turn off loud fans)
  • Speak clearly and in a conversational tone
  • Allow adequate time for people to respond to your questions; it can take several seconds for someone to decide to talk, and several more seconds for them to unmute their microphone
  • Excuse yourself and leave the room if you need to have a side conversation or take a phone call
  • Use respectful and appropriate language
  • Please avoid:
    • Disclosing protected health information (PHI) or personally identifiable information (PII)
    • Engaging in side conversation
    • Talking over other people

Data Usage Notification:

In order to support the growth of the ECHO movement, Project ECHO® collects participation data for each ECHO program. This data allows Project ECHO to measure, analyze, and report on the movement’s reach. It is used in reports, on maps and visualizations, for research, for communications and surveys, for data quality assurance activities, and for decision-making related to new initiatives.

 

Questions? Contact us.

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