Supplier Resources

Supplier Reminder

At UT Health San Antonio, the Purchasing Department is the ONLY authorized agent to award official agreements for the purchase of goods and services, and issue purchase orders.

The signing of your agreement by others at UT Health San Antonio or work assignments you receive that are not authorized through the Purchasing Department are not valid and may adversely impact your company receiving payment for goods/services rendered.

If you have agreements not issued by the Purchasing Department, or if you do not have a valid purchase order number, please notify the Purchasing Department at (210) 562-6200.


Competitive Purchasing Thresholds – Relating to the dollar value at which either:

  1. competition among vendors is required for a particular purchase, or
  2. a justification is required when the purchase is not or cannot be competed among vendors.

 

$15,000 and Under

Non-Competitive – Market Purchase:

  • Request to purchase should be submitted on a PeopleSoft requisition
  • Competition among suppliers is encouraged but not required
  • Repeat purchases of the same goods or services that exceed the competitive thresholds in aggregate should be investigated for contracting opportunities
  • Departmental Staff can request supplier quotes

$15,000.01 – $50,000

Informal Competition – Request for Quotes (RFQ):

  • Request to purchase should be submitted on a PeopleSoft requisition
  • Requires a minimum of 3 quotes with at least 1 quote from a minority-owned supplier, AND 1 woman or service disabled veteran-owned business (HUBs)

$50,000.01 +

Formal Competition – Request for Bids (RFB) / Request for Proposals (RFP):

  • A formal competitive procurement process is conducted by the Purchasing Department
  • Request to purchase should be submitted on a PeopleSoft requisition
  • Requires a minimum of 3 bids with at least 1 bid from a minority-owned supplier, AND 1 woman or service disabled veteran-owned business (HUBs)
  • Time frame: 38 to 75+ work days to final contract, depending on bid type and project complexity; may be longer if Board of Regents approval is required
  • Special Note: ​A HUB Subcontracting Plan (HSP) is required from each bidder/proposer if purchase exceeds $100,000.01

UT Health San Antonio – Notice of Non-Discrimination on the Basis of Sex

UT Health San Antonio is committed to maintaining an environment free from discrimination in accordance with Title IX of the Higher Education Amendments of 1972, which prohibits discrimination on the basis of sex in education programs or activities. Visit the UT Health San Antonio Title IX Office website for more information about the University’s Notice of Non-Discrimination on the Basis of Sex and the Sexual Misconduct Policy HOP 4.2.2. For questions, to submit a report, or file a complaint regarding sex discrimination or sexual misconduct/sexual harassment, contact:

Dr. John Kaulfus, Title IX Coordinator
Email: TitleIX@uthscsa.edu
Phone: (210) 450-8131
Website: https://students.uthscsa.edu/titleix/

The UT Health San Antonio Compliance Hotline is a confidential hotline available 24/7 for anonymous reporting.
Online: Compliance Hotline
Phone: (210) 450-8131

Important Supplier Forms

Purchase Order Terms & Conditions – 9 November 2021
Bid Terms & Conditions – 12 March 2018
Contractor Criminal Background Check Certification – March 2016

UT System Accredited Group Purchasing Organizations (GPO)

Brazos Valley Council of Governments / dba Purchasing Solutions Alliance (PSA)
The Local Government Purchasing Cooperative / dba Buyboard
E&I Cooperative Services, Inc.
Education Service Center – Region 19 Allied States Cooperative
National Cooperative Purchasing Alliance (NCPA)
National Joint Powers Alliance (NJPA)
Vizient, Inc.
Texas Department of Information Resources (DIR)
Texas Statewide Procurement Division, Texas Multiple Award Schedule (TXMAS) Program
The University of Texas System Supply Chain Alliance

Contact & Visitor Information

Eric R. Walls
Senior Director of Supply Chain Management HUB Coordinator

Physical Address:
North Campus Research
Administration Bldg
8403 Floyd Curl Drive, Rm 4.110
San Antonio, TX 78229

*Visitor parking is available by coin-operated meters.

Mailing Address:
7703 Floyd Curl Drive Mail Code 7962
San Antonio, TX 78229-3900